Structure of moodcase
Personal Account: A private area for individual work, separate from teams.
Team: A shared area for collaboration between multiple people within an organization.
Workspaces: Areas within a team used to organize projects.
Folders: Used to categorize projects within a workspace.
Projects: The central workspace for visual assets and decisions.
Example setup
Team: Agency XY
Workspaces: Client Projects, Internal Projects, Marketing
Folders in the "Client Projects" workspace: Client A, Client B, Client C
Projects: Product Shoot 2025, Autumn Campaign
Personal accounts and teams
Personal accounts are intended for individuals. Only you have access to your workspaces and projects. Projects can be shared with others via a link.
Teams
Teams allow multiple people to collaborate in one place. Each member is assigned a specific role. Workspaces within the team provide the necessary overview.
Distinction
Personal Account: Focus on individual work.
Team: Focus on collaboration in shared workspaces.
Switching between teams
If you are a member of multiple teams, you can switch via the sidebar:
Select the desired team in the sidebar.
The active team name is displayed at the top.
The view of workspaces, folders, and projects will update.
Using workspaces
Every workspace is assigned to a team. To access a workspace:
Select the corresponding team.
Click on the desired workspace.
The associated folders and projects will be displayed.
Organization
Use workspaces to separate by client, department, or topic.
Use folders to group related projects.
Create projects for specific tasks such as shoots or campaigns.
Overview of permissions
Admin | Management of team, workspaces, members, and billing. |
Editor | Creation and editing of projects. No access to team settings. |
Viewer | Read access to projects without editing rights. |
External Client | Access to specifically shared projects without insight into internal team structures. |
Managing members
Admins invite new members and assign roles.
Guests can be granted access to specific individual projects.
Frequently asked questions
Can I be in multiple teams? Yes. You can switch via the sidebar.
How do I share projects with clients? Via a project link. Recipients do not need their own account.
What happens when I leave a team? Access to team content is removed. Your personal account remains active.
Can projects be moved? Yes. Projects can be moved from a personal account to a team workspace.
Support
If you have any questions, contact moodcase support via the in-app chat or by email at support@moodcase.io.